Refunds, Payment Plans, Eligibility, Policies & Procedures

Pre-Registration Form The Learnatory STEAM Camps & STEAM FOR TEENS Workshops

The Learnatory

The Learnatory, Brooklyn, NY 11205, US

(347) 787-0435

Operating Guidelines

Policies & Procedures

CONTACT INFORMATION 

Phone:  347-787-0435

Fax:  347-787-0435

E-mail: Info@thelearnatory.org


REQUIRED

Every student or camper must bring:

  • Thumb, Flash, or Stick Drive (2 gig) to save computer work 
  • CD or music on a stick drive with music (CLEAN music!) that can be used in the animation, game, or Internet project
  • A pair of headsets that can be plugged into a computer


SUMMER CAMP 

Camp T-shirts MUST be worn EVERY DAY for safety and security purposes.  One FREE t-shirt is given with registration.  Additional t-shirts may be purchased for $16 each.


GENERAL REFUND POLICY  (See Summer Camp Refund Policy Below)

Because of the costs associated with program preparation and our at-cost, not-for-profit operational expenses, please be advised that no refunds are granted for deposits, registration fees, testing fees, nor tuitions for camps or classes. No refunds will be issued for early withdrawal, cancellations, absences, behavioral dismissals, power failures or other acts of nature. Fees for students dropping out of Saturday classes or leaving Camp early are not prorated. There will be an administrative charge of $35 for any camp reservation changes made less than 15 days prior to the start of the camp and for payments not received by the due date. Tuitions may not be transferred to another student. However, tuitions credits are gladly applied to the same or similar class(es) or camps of equal value within one year of the date from credit is given. 


The Learnatory reserves the right to re-schedule classes based upon enrollment, appropriateness for the age-level or maturity level of the student to adequately perform class activities or tasks. If The Learnatory cancels a class (excluding classes in the summer camp) and does not replace it a refund will be issued.


SUMMER CAMP REFUND POLICY

100% tuition and supply fee refund if canceling BEFORE January 1, 2020. There is a $75 cancellation fee.

75% tuition and supply fee refund if canceling BEFORE February 1, 2020. There is a $75 cancellation fee.

50% tuition refund and no supply fee refund if canceling BEFORE March 1, 2020. There is a $75 cancellation fee.

25% tuition refund and no supply fee refund if canceling BEFORE April 1, 2020. There is a $75 cancellation fee.

After March 31, 2020, there are no refunds.

Registration and Testing fees are non-refundable.

All requests for refunds must be in writing and submitted to Register@thelearnatory.org. Requests are processed according to the received date. There are no exceptions. 


PAYMENT PLANS

All families are eligible for payment plans.  All Payment Plans except "In Full" incur a  $60 Payment Plan Fee.  An Authorized Debit form is required.


Up to five payments may be made:


2-payment plan                     Available for all amounts 

3-payment plan                     Over $1000 

4-payment plan                     Over $2000 

5- payment plan                    Over $3000 


ELIGIBILITY

School year programs:  Students must have at least a 1.5 (C-) grade point average.  Not required for tutoring only.


Summer Camps:  Students must have at least a 2.0 (C) grade point average.  Not required for tutoring only.


POLICIES & PROCEDURES

Course Formats

Class format will be minimal lecture with a large emphasis on applying skills presented in class to individual projects. The focus is on hands-on learning incorporating fun and valuable skills. Presentation of projects in the Performance Showcase is a part of the class teaching skills in public speaking, professional presentation, and more. This is a critical part of the program and all students are expected to participate. Certificates are awarded at the end of the Performance Showcase only to those students who participate.


Video Game Creation & 2-D Animation, 3-D Animation, Xbox 360, Game ModdingThe desired outcome is an animated video game or animated short of varying lengths, depending upon the level of the class. Some classes will focus on the analysis and reconstruction of existing video games. There is discussion and/or presentation on the application of this technology in various career fields.


Web Design & App Development

The desired outcome of the Web Design courses is to provide students with a foundation in understanding the design, creation, and maintenance of web pages and websites, web design standards and why they're important. Students learn to create and manipulate images. Students experiencing the fuller curriculum will learn about animation in websites, importing multimedia, and supplemental applications. The objective is for each student to successfully design a website. Some classes may include animation instruction. Smart Phone classes aim to have students create web-based applications.

Interactive Tutoring/Personalized Instruction

The Interactive Tutoring is designed to provide a blend of multimedia and one-on-one instruction to supplement a student’s previous introduction to a subject area with the objective of producing an improvement in understanding and application of academic skills. Students receive diagnostic testing and post-testing to measure progress.


SAFETY IS OUR NUMBER ONE PRIORITY!


Sign-In/Sign Out

Because the safety of your child is our Number One concern, the following policies have been implemented as part of our Policy and Procedures. We appreciate parental input and support of our efforts to protect our students and provide a fun, exciting, and safe learning experience.

  1. A parent or authorized adult must accompany each youth or teen student to and from each The Learnatory.
  2. Each student must be signed in and out by a parent or guardian daily.
  3. Each parent must provide a list of authorized persons allowed to pick up the student from The Learnatory.
  4. Under no circumstances may a student leave The Learnatory without an authorized adult, or a signed “Permission to Release” form on file.
  5. A “Permission to Release” statement must be signed by any parent wishing to have their child dismissed without the presence of an authorized adult. A copy must be left withThe Learnatory and the student must have a copy of the release to present to the instructor upon leaving the classroom.
  6. All parents and students must Sign-In and Sign-Out their child(ren) daily. Parents should look for any notes, letters, or messages addressed to them as well as any Announcements at the Sign-In/Out table.

         7. Each parent is responsible for providing current Emergency Contact Information for 

              their child.


Internet Contact & Outside Activities – VERY IMPORTANT!

  1. Parents are responsible for monitoring their child(ren)’s access to the Internet. Students are instructed to not have any Internet contact with any The Learnatory faculty or staff outside of class except where directly related to class projects. This includes online games and other forms of Internet entertainment.
  2. While The Learnatory faculty and staff do undergo background checks, all The Learnatory instructors are directed not to have any contact with The Learnatory students outside of class nor on the Internet except where it is directly related to a class project. 
  3. Any email communication between a faculty and/or staff member and student, parent, or guardian on the Internet must list the Executive Director as a copied recipient of the same email at dthompson@thelearnatory.org. The Learnatory personnel are contracted to not contact any The Learnatory students nor their parents or guardians for a period of two (2) years after the end of their contracted work with The Learnatory.
  4. Parents or students may NOT contact nor contract The Learnatory instructors, contractors, volunteers, or other personnel regarding any projects, work, tutoring, or other activities to be done outside of The Learnatory. 


For example, parents may not ask The Learnatory instructors or other personnel if they repair computers, tutor outside of class, build websites, teach software outside of The Learnatory, nor conduct nor perform any activities for any The Learnatory students or parents, guardians, organizations, affiliations, or any other source or resource without expressed written permission from The Learnatory prior to the contact with The Learnatory personnel. The same policy holds for all The Learnatory personnel regarding contacting any The Learnatory clients or affiliates. The Learnatory personnel are under contract and may not have any outside contact with any The Learnatory clients or customers regarding work similar to that taught or created at The Learnatory for two (2) years AFTER the end of their contracted work with The Learnatory.The Learnatory’s client-base, customer-base, and personnel-base have been developed at the extensive investment of time, research, and money by The Learnatory developers. It is requested that those efforts be respected by not subjugating or soliciting our resources to do outside jobs. We will be happy to assist you with any outside projects, whenever possible.Please be advised, The Learnatory monitors and follows this policy extremely closely and does and will take strict and immediate appropriate action regarding unauthorized contact between The Learnatory personnel and clients/customers.


Parent Observation and Teacher Contact

  1. Parents wishing to sit and observe their child’s working during class may sit at the tables outside the classroom/lab only where the facilities provide such a setting. Parents are requested to not talk to their child nor the instructors while class is in session.
  2. Parents are not allowed in the classroom at any time except 10 -20 minutes before and 10 -20 minutes after a class. If a parent wishes to speak with an instructor, it may only be done during the 10 - 20-minute window.
  3. Please be advised the teacher can only speak with a parent up to 10-minutes before the start of class in order to properly conduct last-minute preparation that may be needed.


For further discussion, a parent may contact the Executive Director at 347-787-0435 to arrange for an appointment. 


NUT-FREE ENVIRONMENT

The Learnatory is a peanut- and tree nut-free camp. To make the environment as safe as possible, please do not send your child to The Learnatory with nuts of any kind. This is to help our fellow campers remain healthy and safe while with us. Please note, however, that we are on a college campus and do not have control over what other people may bring to the setting. 


MONETARY HANDLINGNo staff from The Learnatory may accept monies of any kind from any parent nor student except for the: Executive Director or Specifically Designated Personnel


To give monies to any staff person is at your own risk. Acceptance of any monies by staff is a severe violation. The Learnatory is not responsible for any payments made to unauthorized persons. All payments must be paid electronically through invoices sent to the person responsible for payments. In case of exceptions, parents will be notified in advance in writing. 


COURSE EXPECTATIONSIt is expected that students attend each and every scheduled class. Film Production students may have meeting times in addition to regular class times – and are expected to attend. Students are expected to come prepared to discuss activities, experiences, and interact with the class.If a student is encountering any difficulty during the course, please notify the Executive or Assistant Director immediately to arrange to discuss the matter, with the instructor, if necessary.


CREATIVE DEVELOPMENT

All projects created in The Learnatory classes become the property of the student. The Learnatory reserves the right, however, to use projects for publicity and promotional purposes, including on its website. The Learnatory will work closely with students to protect their rights to the projects they have created. If there is interest in further developing or marketing a project created at The Learnatory after the class has ended, please contact The Learnatory Executive Director at 347-787-0435.


REGISTRATION FEES

Summer Camp requires a separate registration fee from other Learnatory classes or programs. Registration Fees are not refundable.


TESTING FEES

A Testing Fee is required for all tutoring classes and some academic classes. When required, those fees are clearly stated. Testing Fees are not refundable.


COURSE CONTENT AND CLASS SCHEDULING

Course content and schedule of lessons are subject to change at the discretion of the Instructor or Executive Director to make classes more beneficial to the students. The Learnatory reserves the right to re-schedule or cancel classes. The Learnatory upgrades its classes often to keep up with constantly changing technology. If a class is canceled and the class or a similar one is not re-scheduled, the enrollee is entitled to a full refund of the tuition. If an upgrade of that class is offered, it is substituted for the canceled class and the student is enrolled in the upgraded class.
This does not pertain to classes of the Summer Camp as the Camp consists of classes and activities that may be changed to address the levels and interests of the attendees.

ATTENDANCE & LATE FEE

Consistent attendance is strongly recommended. Parents of students under the age of 18 who have not been picked up and signed out by an authorized person within 10 minutes of the ending of class or camp will be charged a Late Fee of $25 per 15 minutes. Students will not be permitted to return to class without payment of the Late Fee. The purpose is not to make money, but to encourage parents to pick up their children promptly.


BEHAVIOR AND DISCIPLINE

Students are expected to behavior is a socially acceptable manner. Both parents and Campers are expected to sign a Camp Behavior document on or before the first day of attendance. Each student incident will be handled on an individual basis. HOWEVER, there are some behaviors that will warrant immediate dismissal – WITHOUT QUESTION OR HESITATION: Violence of any kindBringing a weapon of any kind to campVisibly hurting another child or staff memberParents should see, sign, and return the Behavior Management Guidelines and Procedures document.


USE OF PHOTOGRAPHS 

The Learnatory respectfully requests permission to use photographs of students attending our classes. These photos are used without actual names, for promotional purposes only. Photos may appear in print or electronically. If you grant permission for you or your child’s photo to be used, please sign where indicated on the Agreement Sheet at the end of this Policies and Procedures document.


AMERICANS WITH DISABILITIES ACT

If a student has a documented learning, psychological, or physical disability, you may be eligible for reasonable accommodations or services. Contact The Learnatory at 347-787-0435 for more information. Please be advised that instructors are not trained in the area of special education. While reasonable efforts will be made to accommodate all students using concepts of individualized instruction, instructors are not able to provide additional academic assistance or special instruction to students with learning, psychological, or physical disabilities over what would be provided to any student without such disabilities. All students are expected to perform with a reasonable amount of support provided under normal circumstances. Contact the Executive Director at 347-787-0435 for more information.


COMMENTS

Our goal is to provide the best educational and entertainment experiences possible for our students. That can only happen with your input, comments, and suggestions. Should you have any ideas, complaints, compliments, or comments, please share them with us so that we can continue to make The Learnatory the premiere STEAM Education Enrichment Program! You may call 347-787-0435 at any time, or email us at dthompson@thelearnatory.org.


AGREEMENT

Please note that the following page must be signed and returned with registration and payment before your first class or camp.This document need be signed only once unless agreement is requested due to revisions in The Learnatory Policies and Procedures. 

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